Sending Attachments by E-mail

from the April 2001 Actrix Newsletter

by Rob Zorn

E-mail is a great way to send files such as pictures or Word documents to your friends or associates. In most cases, it is a very easy thing to do. The one thing you need to be fairly sure of is whereabouts on your hard drive the file you want to send is.

The Outlook Express New Mail buttonTo send an attachment using Microsoft Outlook or Outlook Express: Simply open a new message by clicking the New Mail button to the top left of the program. You can add the attachment at any time before you send the e-mail, so go ahead and put the recipient's address in and type some text about what it is that you are sending on to your recipient.

Attach button - Outlook ExpressWhen you're ready, usually just before you are about to send, simply click the Attach button on the toolbar of the e-mail you've been working on. This will bring up an "Insert Attachment" box which you can use to browse for the picture or file you want to attach. When you have found the file you want to send, either double-click on it, or click once to select it and then click the Attach button on the "Insert Attachment" box. You should automatically be returned to your open e-mail which will now have an extra field at the top showing your attachment. This field will be called "Attach."

If you right-click on the attachment as it appears in the Attach field, a small grey menu box pops up. You can use this menu box to add more attachments or to delete, open or print them.

Eudora New Message buttonTo send an attachment using Eudora 5: Simply open a new message by clicking the New Message button near the top of the program. You can add the attachment at any time before you send the e-mail, so go ahead and put the recipient's address in and type some text about what it is that you are sending on to your recipient.

Eudora Attachment buttonWhen you're ready, usually just before you are about to send, simply click the Attach File button on the toolbar of the e-mail you've been working on. This will bring up an "Attach File" box which you can use to browse for the picture or file you want to attach. When you have found the file you want to send, either double-click on it, or click once to select it and then click the Open button on the "Attach File" box. You should automatically be returned to your open e-mail which will now have an extra field at the top showing your attachment and the whole path to it on your hard drive. This field will be called "Attached."

Netscape Messenger New Mail ButtonTo send an attachment using Netscape Messenger 4.7: Simply open a new message by clicking the New Message button near the top of the program. You can add the attachment at any time before you send the e-mail, so go ahead and put the recipient's address in and type some text about what it is that you are sending on to your recipient.

Netscape Messenger Attachment buttonWhen you're ready, usually just before you are about to send, simply click the "Include an Attachment" button on the toolbar of the e-mail you've been working on. This will bring up a drop-down box allowing you to choose what sort of attachment you want to send. If it is a picture or document, click File. This will bring up an "Enter File to Attach" box which you can use to browse for the picture or file you want to attach. When you have found the file you want to send, either double-click on it, or click once to select it and then click the Open button on the "Enter File to Attach" box. You should automatically be returned to your open e-mail which will now show your attachment near the top.

It is always important to keep in mind that attachments can often be sizeable and if they are too large, or if you try and send too many at once, they can really slow down both the upload of the e-mail at your end, and the download of the e-mail at your friend's end. If you're using a 56K modem, I wouldn't recommend attaching anything that is or adds up to more than 100 Kilobytes (approx 100,000 bytes). Even this may cause you problems depending on the quality of the connection you are able to maintain. If you have a number of attachments to send, it is probably recommended that you send them all separately; one per e-mail.